About Us

We are a national non-profit media arts organization

WE'RE HIRING! 

Join Pacific Islanders in Communications (PIC) and help share Pacific Islander stories with the world.

 

PACIFIC ISLANDERS IN COMMUNICATIONS

Pacific Islanders in Communications (PIC) is a national non-profit media organization that’s committed to amplifying Pacific Islander voices in order to encourage a more informed, equitable and inclusive society. In its 30 years, PIC has provided numerous television and online streaming content to PBS stations across the country that are authentic and accurate representations of indigenous Pacific Islanders, and reflects America's growing ethnic and cultural diversity. PIC is the only organization in America that does this through our arts/artist programs by developing, producing, and funding films and film series, providing talent development opportunities to emerging filmmakers, and screening films at community events and festivals across the nation and abroad. Our programmatic activities are centered around the belief that it's crucial for media to truly reflect the world around us and the people in it to promote inclusiveness and equality.

 


 

Open Position:  Program Manager

Reports To:  Managing Director & VP of Programs                                  

FLSA Status:  Exempt

Annual Salary:  $63,000 (updated)

Location:  This is a full-time position in an office setting in Honolulu, Hawai‘i

 

PRIMARY PURPOSE

The primary role of Program Manager is arts and artists program administrator.  In this role, the Program Manager will be responsible for managing the process and tools to implement PIC’s grantmaking programs, manage PIC’s portfolio of funded projects ensuring contract compliance and completion, and be the primary liaison to independent filmmakers, prospective and established partners and vendors.  In addition, the Program Manager will support the Managing Director and VP of Programs (MDVP) with securing distribution, delivering projects for distribution, engagement and outreach activities, training programs and other programmatic activities.  The ideal candidate is detail oriented, has experience with contract negotiations and compliance, project management, can track and manage various deadlines, is flexible, takes initiative and is proactive, has knowledge and/or experience of/with filmmaking, strong storytelling background with nonfiction and fiction films and has excellent written and verbal communication skills.  This is an arts management position, which does not involve hands-on production work. 

 

RESPONSIBILITIES

Program Management

  • Primary liaison to producers for questions concerning PIC’s funding initiatives, and panelists for the evaluation of projects
  • Plan and execute existing funding initiative processes from application in-take to notification of application status and feedback, and create processes for new funding initiatives
  • Troubleshoot any technical issues with online application portal
  • Review and ensure funding applications and application materials comply with established guidelines
  • Assist MDVP with analyzing application metrics to assess outreach effectiveness
  • Assist MDVP with outreach efforts for funding initiatives
  • Assist Communications Coordinator with promoting funding initiative deadlines

Production Management

  • Primary liaison to producers overseeing up to 35 PIC funded projects
  • Negotiate and finalize production agreements with producers in consultation with PIC’s outside legal representation
  • Supervise the production and delivery of projects according to PIC Production Agreements
  • Support producers on issues related to contract compliance, budgets, technical requirements, insurance and rights clearances as well as other materials necessary for PBS broadcast and online streaming
  • Track contract compliance, financial due diligence and project deadlines
  • Provide producers with oral and written constructive feedback on cuts, scripts and  treatments
  • Ensure projects meet PBS editorial, underwriting and technical specifications, and FCC regulations
  • Review third party distribution agreements to ensure compliance with PIC contract
  • Work with MDVP to secure distribution of funded projects for national PBS broadcast and online streaming
  • Manage delivery of projects for PBS broadcast and online distribution channels
  • Assist MDVP with analyzing distribution pipeline effectiveness
  • Assist MDVP with sourcing and vetting films for Pacific Heartbeat and Pacific Pulse series
  • Work with MDVP and Communications Coordinator to promote broadcasts

Talent Development

  • Assist MDVP with developing and implementing training opportunities for producers
  • Research training opportunities with PIC partners and other media organizations
  • Assists with identifying producers/projects that need mentorship
  • Maintain list of appropriate mentors

Engagement and Outreach

  • Work with MDVP to coordinate and execute engagement activities such as community engagement screenings (PIC Exchange) and educational screenings (Deep Waters)
  • Assist MDVP with submission of PIC funded films to various film festivals and awards
  • Work with MDVP to coordinate and execute outreach activities such as Open Houses, industry conferences and various online efforts
  • Occasionally gives presentations on behalf of the organization

Administrative and Other Duties

  • Ensure all digital assets comply with file naming conventions and managed properly in PIC’s asset management system
  • Updates and maintains PIC database with all programmatic activities and contacts
  • Assist MDVP with preparing various reports for PIC board and funders
  • Works with Operations Manager on ancillary income reporting
  • Encode and upload video assets to PIC’s video sharing accounts (Youtube, Vimeo, etc.), and deliver to broadcasters
  • Occasionally edits clips and short videos for use on social media and other digital platforms
  • Participates in annual planning for the organization
  • Periodically conduct research on media trends
  • Attends and participates in weekly promotions meetings
  • Creates and maintains process documents
  • Provides MDVP with administrative assistance
  • Performs other duties as assigned

REQUIREMENTS

  • BA or equivalent experience
  • Minimum of two years experience in nonfiction and fiction film or television production, preferably as an associate producer or producer
  • Knowledge of the public media system (preferred)
  • Successful track record with project management
  • Experience with providing critical and constructive editorial feedback on films
  • Minimum of two years experience developing and maintaining external relationships
  • Outstanding interpersonal, written and oral communication skills
  • Experience with data entry, tracking, and, ideally, data analysis
  • Demonstrate agility maneuvering within different databases, information tracking and project management systems
  • Experience with event planning (preferred)
  • Experience organizing and implementing new processes and procedures
  • Ability to prioritize and manage multiple assignments in a fast-paced, high-performing environment
  • Ability to positively address disputes or conflict
  • Strong initiative with the ability to work independently and as part of a team
  • Excellent organizational skills with attention to detail
  • Proficient in FileMaker (or other database programs), MS Office Suite with the ability to quickly learn other applications
  • Experience with Final Cut or similar editing software, and design software - is a plus
  • Positive attitude and a sense of humor

 

EMPLOYEE BENEFITS

PIC provides medical, dental and vision insurance for full-time employees and participates in a 3% match for 401k.

 

TO APPLY

Please send a cover letter and resume to jobs@piccom.org with “Program Manager” in the subject line.  No calls please.

PIC is an Equal Opportunity Employer and will consider qualified applicants regardless of age, color, national origin, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state or local law.