About Us

We are a national non-profit media arts organization

PROGRAM MANAGER

Date: June 2019
Reports To:  Director of Program Development & Content Strategy
FLSA Status:  Exempt
Salary Starting At:  $45,000
Location:  Honolulu, Hawai‘i


PRIMARY PURPOSE

The primary responsibilities of the Program Manager are to be the primary liaison to independent filmmakers, overseeing PIC’s application processes for funding initiatives and management of projects in the funded production pipeline.  In addition, the Program Manager will support the Director of Program Development & Content Strategy (DPDCS) with securing distribution, delivering projects to distributors, engagement and outreach activities, training programs and other programmatic activities.  The ideal candidate is detailed oriented, has experience with contract negotiations and compliance, project management, can track and manage various deadlines, is flexible, takes initiative and is proactive, has knowledge and/or experience of/with filmmaking and has excellent written and verbal communication skills.  This is an arts management position, which does not involve hands-on production work.  

 

RESPONSIBILITIES

Programming Management

  • Primary liaison to producers for questions concerning PIC’s funding initiatives, and panelists for the evaluation of projects

  • Plan and execute existing funding initiative processes from application in-take to notification of application status and feedback, and create processes for new funding initiatives

  • Troubleshoot any technical issues with online application portal

  • Review and ensure funding applications and application materials comply with established guidelines

  • Assist DPDCS with analyzing application metrics to assess outreach effectiveness

  • Assist DPDCS with outreach efforts for funding initiatives

  • Assist Communications Coordinator with promoting funding initiative deadlines


Production Management

  • Primary liaison to producers overseeing up to 35 PIC funded projects

  • Negotiate and finalize production agreements with producers in consultation with PIC’s outside legal representation

  • Supervise the production and delivery of projects according to PIC Production Agreements

  • Support producers on issues related to contract compliance, budgets, technical requirements, insurance and rights clearances as well as other materials necessary for PBS broadcast and online streaming

  • Track contract compliance, financial due diligence and project deadlines

  • Provide producers with oral and written constructive feedback on cuts, scripts and  treatments 

  • Ensure projects meet PBS editorial, underwriting and technical specifications, and FCC regulations

  • Review third party distribution agreements to ensure compliance with PIC contract

  • Work with DPDCS to secure distribution of funded projects for national PBS broadcast and online streaming

  • Manage delivery of projects for PBS broadcast and online distribution channels

  • Assist DPDCS with analyzing distribution pipeline effectiveness

  • Assist DPDCS with sourcing and vetting films for Pacific Heartbeat and Pacific Pulse series

  • Work with DPDCS and Communications Coordinator to promote broadcasts


Talent Development

  • Assist DPDCS with developing and implementing training opportunities for producers

  • Research training opportunities with PIC partners and other media organizations

  • Assists with identifying producers/projects that need mentorship

  • Maintain list of appropriate mentors


Engagement and Outreach

  • Work with DPDCS to coordinate and execute engagement activities such as community engagement screenings (PIC Exchange) and educational screenings (Deep Waters)

  • Assist DPDCS with submission of PIC funded films to various film festivals and awards

  • Work with DPDCS to coordinate and execute outreach activities such as Open Houses, industry conferences and various online efforts

  • Occasionally gives presentations on behalf of the organization


Administrative and Other Duties

  • Ensure all digital assets comply with file naming conventions and managed properly in PIC’s asset management system

  • Updates and maintains PIC database with all programmatic activities and contacts

  • Assist DPDCS with preparing various reports for PIC board and funders

  • Works with Operations Manager on ancillary income reporting

  • Encode and upload video assets to PIC’s video sharing accounts (Youtube, Vimeo, etc.), and deliver to broadcasters

  • Occasionally edits clips and short videos for use on social media and other digital platforms

  • Participates in annual planning for the organization

  • Periodically conduct research on media trends

  • Attends and participates in weekly promotions meetings

  • Creates and maintains process documents

  • Provides DPDCS with administrative assistance

  • Performs other duties as assigned


REQUIREMENTS

  • BA or equivalent experience

  • Minimum of two years experience in narrative and non-fiction film or television production, preferably as an associate producer or producer

  • Knowledge of the public media system (preferred)

  • Successful track record with project management

  • Experience with providing critical and constructive feedback on films

  • Minimum of two years experience developing and maintaining external relationships

  • Outstanding interpersonal, written and oral communication skills

  • Experience with data entry, tracking, and, ideally, data analysis

  • Demonstrate agility maneuvering within different databases, information tracking and project management systems

  • Experience with event planning (preferred)

  • Experience organizing and implementing new processes and procedures

  • Ability to prioritize and manage multiple assignments in a fast-paced, high-performing environment

  • Ability to positively address disputes or conflict

  • Strong initiative with the ability to work independently and as part of a team

  • Excellent organizational skills with attention to detail

  • Proficient in FileMaker (or other database programs), MS Office Suite with the ability to quickly learn other applications

  • Experience with Final Cut or similar editing software, and design software - is a plus

  • Positive attitude and a sense of humor